Wedding Planning Cheat Sheet

On September 18, 2014 by marrywear
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Wedding Planning Cheat Sheet

When planning a wedding it’s easy to accidentally let something slip through the cracks because you thought of it too late or overlooked it.

Either way, you end up paying…with higher costs or by missing out on what you wanted. Avoid that by using this cheat sheet to help you stay organized as you plan your wedding.

Notice I’ve left off timings except for week of wedding and the day before. That’s because you may be planning for anywhere from two months to two years ahead of time.

Instead, I’ve sectioned off the tasks as:

  • engagement
  • getting the ball rolling
  • picking vendors
  • deciding what to DIY
  • items to buy
  • don’t forget to do
  • last minute details
  • last second details

This more closely reflects how you go about planning in “real life.”

You can see the cheat sheet below, but you probably want to get the document here.

You can save it to your computer then fill in columns and blanks beside each line item as well as print it (Note…if you are going to fill it in, save the file first because your notes won’t save if you make them to the online copy).


We’re Engaged!

  • Announce to Family and Friends
  • Set the Date
  • Buy Engagement Ring(s) or Wedding Set
  • Have Engagement Photo Taken

Let’s Get the Ball Rolling!


  • Number of Guests
  • Budget
          Who’s paying for what and/or contributing:
  • The Wedding Party
          Maid/matron of honor and bridesmaids
          Best man and groomsmen
          Flower girl and ring bearer
  • Venue
          Ceremony (Deposit of $_______due by _____)
          Reception (Deposit of $_______due by _____)
  • Set up Wedding Website or Facebook Page
  • Open a Pinterest account (get inspired by pins here: )

We’re Picking These Pros & Vendors.

  • Officiant__________________________________________
  • Planner__________________________________________

Deposit of $________due by _____

  • Caterer___________________________________________

Deposit of $________due by _____

  • Bartender ________________________________________
  • Cake Baker________________________________________

Deposit of $________due by _____

  • Photographer_____________________________________

Deposit of $________due by _____

  • Videographer______________________________________

Deposit of $________due by _____

  • Florist____________________________________________

Deposit of $________due by _____

  • Band or DJ ________________________________________

Deposit of $________due by _____

  • Hair Stylist
  • Make-up Artist
  • Limosine / Other Transportation
  • Miscellaneous Rentals
          __________Deposit of $________due by _____
          __________Deposit of $________due by _____

Here’s What We are Doing Ourselves.

  • Food
          Entree(s) ________________________________
          Side Dishes_______________________________
  • Cake
  • Drinks
  • Photos
  • Video
  • Flowers
          Bouquets and corsages
          Floral Centerpieces
          Floral Decorations: Ceremony
          Floral Decorations: Reception
  • Music / Entertainment
  • Hair
  • Make-Up
  • Favors
  • Centerpieces
  • Decorations

Additional Items to Choose and Buy.

  • Wedding Bands
  • Save the Dates
  • Invitations
  • Wedding Programs
  • Thank You Notes
  • Wedding Party Attire
          Groom and groomsmen
               Tuxedos or suits
               Cummerbunds or vests
               Cuff links
               Hair decor
          Flower girl
          Ring bearer
               Suit or tuxedo
  • Ceremony Supplies and Decorations
          Guest Book and Pen
          Ring Bearer Pillow
          Flower Girl Basket
          Aisle Runner
          Pew Decorations
          Sand Ceremony or Unity Candle Set
  • Reception Decorations (or DIY supplies to make)
          Entrance arch or other decoration
          Wall decor
          Ceiling drape (gossamer or tulle)
          Head table decor
          Table numbers
          Chair covers and sashes
  • Reception Supplies (or DIY supplies to make)
          Placecards or escort cards
          Card box
          Silverware or plastic cutlery
          Cake serving set

Let’s Not Forget to Do This!

  • Finalize Guest List
  • (in time to send invites six weeks before the wedding)
  • Send Save the Dates
  • Register for Gifts
  • (these three registries have the most perks)
  • Research and Meet Wedding License Requirements
  • Buy Wedding License
  • Arrange Accomodations
          For out-of-town guests
          For honeymoon
  • Plan Rehearsal Dinner
  • Choose and Order Wedding Party Gifts
          Flower girl/ring bearer
  • Make a Seating Plan
  • Fill Out Name Change Kit

Last Minute Details (week before).

  • Review Details With All Pros, Vendors, and Rentals
  • Assure Wedding Party Has Complete Ensembles
          Flower girl
          Ring bearer
          Her Mom
          His Mom
          Her Dad
          His Dad
  • Organize Cash Fees and Tips Into Envelopes
  • Pack for Wedding Night and Honeymoon
  • Arrange for Mail to be Held
  • Gather Everything for Rehearsal and Ceremony
  • Put Together a Bridal Emergency Kit


Last Second Details (day before).

  • Give Maid of Honor and Best Man Wedding Bands
  • Assign People to Important Tasks
          Marriage license to officiant/clergy
          Miscellaneous items to ceremony and reception
          Coordinate wedding party transportation
          Tips and remaining payments paid
          Gifts moved after reception
          Rentals returned
  • Get Manicure and Last Minute Beauty Treatments
  • Give Wedding Party Gifts
  • Attend Rehearsal and Dinner
  • Go To Bed Early!
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